Once an award is made, the principal investigator (PI) will manage the work and the funds awarded according to the funding agreement. “Pre-award” activities are concluded and “post-award” activities begin.
As the work proceeds, if the PI wants to change anything about the award, he/she should contact the Office of Research Administration for guidance and approval. Examples of changes include: rebudgeting, no-cost extensions, change of scope, change of PI, change of effort, change of key personnel, and/or adding a collaborator.
Please note: Both the Office of Research Administration (ORA) in the Office of the Vice Provost and the Office of Sponsored Programs Accounting (SPA) in the Tufts Finance Division have post-award responsibilities in the management of the award.
ORA post-award responsibilities include (but are not limited to):
- Rebudgeting
- Carryover process
- Submitting/reviewing progress reports
- Subcontract amendments
- No-cost extensions
- Transfer
- Closeout process
- Any changes that would affect the terms and conditions of the award
SPA post-award responsibilities include (but are not limited to):
- Financial account set-up to enable using the awarded funds
- Monitoring of budgets, spending activity, billing and financial reporting
- Ensuring university and federal compliance as the work progresses
- Financial reporting to sponsors
Please see the subsections under “Manage Award” on this website. These subsections contain important information about the process of managing an award from beginning to end.