Ninety (90) days before the stated end date for a grant, the Office of Sponsored Programs Accounting (SPA) sends a "90 Day Grant Termination Notification" to the grant’s principal investigator (PI) via email, requesting confirmation of the action that is to take place on the project. Action to be taken may be “apply for no-cost extension”, “apply for competing renewal”, or “terminate.”
If the project is to be terminated, the PI needs to indicate this by checking "terminate" on the emailed form, and then send it to SPA in Tufts Finance Division. Please contact the grant accountant that is listed on the notification to schedule a pre-termination meeting.
Federal Sponsors
Federal sponsors contact the ORA associate director and the principal investigator prior to the project end date to confirm that the required actions for termination of the project are taking place. These required actions are as follows:
- Sponsored Programs Accounting (SPA) completes and sends the final report of expenditures to the sponsor.
- The PI completes a final progress report and sends it directly to the sponsor.
- The PI submits a final invention statement and certification to the ORA associate director, who will then sign off on it and forward it to the sponsor.
These closeout documents must be completed and submitted to the funding agency office within 90 days after termination.
Non-federal Sponsors
After the 90-day notification from SPA is received, the PI should contact the appropriate ORA associate director to provide confirmation that they have fulfilled all commitments under the award.
Please Note: Since each sponsor (federal and non-federal) has specific closing processes, based on the terms and conditions of the individual award, it is important to check with the appropriate ORA associate director to ensure that each award is closed out properly.